Food premises approval
Your food business may need approval from South Tyneside Council if you intend to use "unprocessed products of animal origin", e.g. fresh meat, raw minced meat, raw milk or eggs, to produce any, or a combination of the following:
- Minced meat
- Meat preparations
- Mechanically separated meat
- Meat products
- Live Bi Valve Molluscs
- Fishery products
- Raw milk (other than raw cows' milk)
- Dairy products
- Eggs (not primary production)
- Egg products
- Frogs legs and snails
- Rendered animal fats and greaves
- Treated stomachs, bladders and intestines
- Gelatine and collagen
- Certain cold stores
- Certain wholesale markets
If your food business needs approval there are a number of requirements which need to be followed and you cannot operate until your food operation has been approved by the Council.
There are however, a number of exceptions:
If you are a retailer, or have a genuine retail element to your business (e.g. farm gate sales) and intend to supply other retailers or caterers, you could be exempt from approval if the supply of the food of animal origin is "marginal and localised and restricted".
Marginal is interpreted as a small part of the establishment's business as meaning up to a quarter of the business in terms of food or less than 2 tonnes in terms of meat.
Localised is interpreted as meaning sales within the supplying establishment's own county, plus the greater of either the neighbouring county or counties or 30 miles from the boundary of the supplying establishment's county.
Restricted is interpreted as concerning only certain types of products being made or establishments being supplied.
You cannot manage or apply for an approval for a food business if a court has issued you with a prohibition order prohibiting you from running a food business.
If you think your proposed food business may need approval please contact us to arrange a visit to your premises.
At the visit there may need to be a planned programme of works to achieve approval and you and/or your employees may need to gain further training proportionate to the size and nature of your business.
An approval application form will need to be completed and there will be a certain amount of information required to accompany the completed form which will include a detailed scale plan and a description of the proposed arrangements of your business.
This will include the (proposed) arrangements for:
- Waste collection and disposal arrangements
- Water supply quality testing arrangements
- Arrangements for product testing (shelf life/microbiological/water)
- Pest control arrangements
- Arrangements for monitoring staff health and staff hygiene training
- Record keeping
- Applying the identification mark to product packaging or wrapping
The approval process requires that you put in place procedures to manage food safety and that these procedures be based upon hazard analysis and critical control points (HACCP) principles.
The HACCP principles are:
- To identify any hazards that must be prevented, eliminated or reduced to acceptable levels
- To identify the critical control points (CCP's) at the step/s at which control is essential to prevent or eliminate a hazard or to reduce it to acceptable levels
- Establish a critical limit at those CCP's which separate acceptability from unacceptability for the prevention, elimination or reduction of identified hazards
- Establish and implement effective monitoring procedures at critical control points
- Establish corrective actions when monitoring indicates a CCP is not under control
- Establish procedures to verify that the above measures are working effectively
- Establish documents and records commensurate with the nature and size of the food business to ensure that the above measures are effective
Your food safety management system can be tailored to fit your business and should be simple and appropriate to the scale and type of production you intend to carry out.
You are also required to have received adequate training in the application of HACCP principles and for you and your staff to have been instructed or trained in food hygiene matters to a level appropriate to your jobs.
Once your business is approved we will issue your establishment with a unique approval number which makes up part of the Standard Identification Mark which must be applied to your products and documentation. This is in the form of an oval mark containing the unique three digit approval number which ensures that the products are traceable back to your company.
How to apply
You can also download the food premises approval application form[word - 242kb] and email it to us at firstname.lastname@example.org
Will tacit consent apply if I haven't heard back from you?
No. It is in the public interest that the Council must process your application before it can be granted.
Approval can only be granted once your business can demonstrate compliance with all the requirements listed above.
We will contact you when we have received your application to arrange to carry out the necessary checks needed to satisfy the requirements.
You can contact us online through the UK Welcomes service or contact Environmental Health on 0191 427 7000.
For any queries about your registration, please contact Environmental Health on 0191 427 7000.
For more information about food premises approval see Food Standards Agency: Approved premises in the UK.
If you have a complaint, we advise that you contact the trader, preferably in the form a letter (with proof of delivery).
If that has not worked, if you are located in the UK, the Citizens Advice Bureau will give you advice.
From outside the UK, contact the UK European Consumer Centre.
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